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SHAKOPEE MDEWAKANTON SIOUX COMMUNITY
ON-LINE APPLICANT PRIVACY POLICY

Welcome to the Online Career Center at the Shakopee Mdewakanton Sioux Community [the “Community”.] The Community is the largest employer in Scott County, a leading philanthropic member of the surrounding community, and a great place to work! Recruiting the right talent is crucial to our goals. Because we gather certain types of information about applicants during the recruitment process, we want to help you understand the terms and conditions surrounding the collection, use and disclosure of that information. By creating an account or otherwise submitting information through the Online Career Center, you agree to these terms and conditions, regardless of whether you have read this Privacy Policy.

This Privacy Policy applies only to information collected through the Community’s Online Career Center. This Policy does not apply to any other site or page that we own or operate, or to any other operations or practices of the Community. Our other sites have their own privacy policies.

The Shakopee Mdewakanton Sioux Community is an equal employment opportunity employer.

The Information That We Collect About You And How We Use It

If you are interested in employment with the Community and you choose to create an account through the Online Career Center to complete an on-line application, or to submit additional information to us, we will use that information to evaluate your application for employment and for related recruiting, reporting and recordkeeping purposes.

If the Community hires you, the information that you submitted through the Online Career Center will become part of your personnel file and may be used to administer the employment relationship and for related reporting and recordkeeping purposes. The Community will retain this information for the entire duration of your employment relationship with the Community and after your employment ceases for any reason, for as long as required by applicable law, to the extent permitted by law, and consistent with the Community’s record-retention policies or practices.

The Community will generally retain information about applicants who are not hired for at least one year after the hiring decision has been made. These records will be retained for our internal recordkeeping and reporting purposes. During that time, we may use your information to consider you for positions in addition to the position(s) for which you initially applied.

How We May Share Your Information

The Community will not sell, lease, or license your personal information to any third party. There are limited circumstances when the Community may share the information that you submit on-line with third parties, most notably:

  • With third-party service providers. We may, for example, retain a third party to host some or all or portions of this web site, to help maintain and manage our databases, to assist in the recruiting process, or to communicate with applicants. We prohibit providers from using your information for other purposes and from further disclosing your information without our prior approval;
  • With other departments of the Community’s tribal government, as required for performance of your work obligations;
  • When required by law, such as when we respond to subpoenas, court orders, legal process, or a discovery request;
  • If we believe that your actions violate applicable law, or threaten the rights, property, or safety of our Community, our users, or others.

Security

We want you to feel confident about using the Online Career Center, so we have implemented a security program to keep information that is transmitted to our systems protected from unauthorized access. Your submissions of information to our secure server are protected by Secure Socket Layer (SSL) technology, utilized by most popular browsers to safeguard transmissions. This technology allows us to use encryption tools to protect information transmitted between your computer and our server. Through encryption, the personal information you enter, including your name, address, and Social Security number (if requested), is converted into code that is then securely dispatched over the Internet. Once our secure server receives your encrypted personal information, it is translated back into its original form and stored in our off-line database. After we have received your information, access to it is limited to those with a need to know.

While we strive to protect your personal information, we cannot guarantee the security of any information that you submit to the Online Career Center, and you do so at your own risk. Any applicant may come to the Human Resources Offices and fill out a paper application. If you do use this site, we urge you to keep your username, password and any other log-in credentials in a safe place as you share responsibility for maintaining the confidentiality of the information that you submit to us. It is a good practice to sign off your account and close your browser window when you have finished your visit to the Online Career Center.

Updating Your Information/Questions About This Policy

You can update or correct your account information and any information in your profile by visiting the Online Career Center and clicking on the “Edit” tab for any of your completed tasks. If you would like to access the information that you have submitted to the Online Career Center, wish to request that we update, modify, or delete your information, or if you have any questions about this Privacy Policy, please contact a representative of the Employment team at 952-496-6919.

Changes To This Policy

The Community may change this Privacy Policy from time-to-time in its sole discretion. If we make a material change to this Policy, we will inform you by posting a notice on this site. Those changes will go into effect on the date posted in the revised notice. The new policy will apply to all current and past users of the Online Career Center and to all information collected before the date of the change. The new policy will replace any prior policies that are inconsistent. Please check periodically for changes to this Policy, and especially before you provide any personal information to us.

Last Updated: November 21, 2013

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